Administrative Manager

We strongly encourage people with one or more disabilities, Black people, Indigenous people and people of colour (BIPOC), and 2SLGBTQQIAP+ people to apply.


Regeneration Canada is a non-profit organization that promotes the regeneration of soil health, in order to mitigate climate change, restore biodiversity, improve water cycles, and support a more productive and fair food system.

We strive towards this goal by raising awareness and mobilizing Canadians about the potential of reversing climate change through regenerative soil management, and about the ways each one of us can contribute. Our activities include developing an interdisciplinary network through our membership, educational workshops, communications activities (social media, web series, awareness campaigns), presentations at events, as well as hosting the Living Soils Symposium, an international national event. We’re committed to integrating principles of equity and inclusion throughout our activities and organization, to foster belonging of diverse stakeholders in our movement. We consider that to regenerate land, we need to address systemic cultural and social barriers that determine who has access to land and resources to be able to participate in the regenerative movement. 


We are a small dynamic team, made up of teammates with varied backgrounds and personalities who share a common passion for soil health. Non-violent communication, the spirit of collaboration and inclusion are all important values ​​that guide the way we work and allow our team to feel they belong. At Régénération Canada, the work is done by team or by project, where each person contributes to the growth of the organization and the accomplishment of our mission: soil regeneration!

As part of our practices to make Regeneration Canada an inclusive workplace, employees are allowed “regenerative” days of leave, which can be used as employee-selected paid days off for wellness, unexpected life events, mental health & medical leaves of absence, personally recognized & religious holidays outside of public holidays, gender transitions and other self-identified priorities.


We are looking for a meticulous colleague who has an excellent understanding of administrative management. The successful candidate will have experience in bookkeeping or administration with excellent writing skills in French and English. They enjoy collaborating and putting their skills to work for the benefit of the team. We are looking for someone who is passionate about fighting climate change and making a difference. The candidate must also be committed to thinking about diversity, equity and inclusion at both the individual and organizational levels.


The successful candidate will support the Regeneration Canada team in its internal administrative management, notably bookkeeping, as well as perform related tasks:

  • File receipts, statements and documents, both digital and hard copy
  • Follow up with suppliers and customers, prepare and pay invoices 
  • Prepare staff payroll
  • Liaise between Regeneration Canada and its accounting firm as well as various governmental bodies
  • Prepare financial reports using accounting software
  • Optimize the use of the organization’s management platforms
  • Participate in reporting to funders, including the possibility of contributing to the writing of some reports
  • Possibility of participating in other tasks related to annual general meetings and general administration of the organization


Required experience and qualifications

We understand candidates may not have all the qualifications listed. We encourage you to apply if you possess approximately 80 percent of the essential experience/qualifications.

  • Experience in bookkeeping and/or an administrative position in a non-profit organization
  • Skilled with various online platforms such as Google Drive, Slack, Clickup, Zoom, Stripe, Mailchimp, WordPress, Eventbrite and Facebook Workplace
  • Excellent writing and communication skills in French and English
  • Experience in managing several different projects at once and meeting deadlines
  • Meticulous, autonomous and professional


  • Degree in secretariat, administration, accounting or any other relevant field
  • Experience in fundraising
  • Awareness and knowledge of issues related to agriculture in Canada and climate change.


  • Position at 24h to 32h per week (3 to 4 days per week)
  • Hourly rate of $20 to $24 depending on experience
  • Location: Montreal
  • 3 weeks vacation per year
  • 2 weeks off during the winter holidays
  • 3 “regenerative” days of leave per year
  • Work/life balance
  • Computer provided
  • Work location: At our coworking space in the Mile End at least once every two weeks or up to all workdays; flexibility to work from elsewhere aside from this
  • Requirement: Employee having access to stable internet connection for work-from-home days 
  • Start date : September 2021


Only selected candidates will be contacted for an interview.

Those wishing to apply should fill out this brief Google Form and send their CV and cover letter by midnight on August 16, 2021.